Administrative Assistant

Almacy & Co. CPAs - Administrative Assistant (Entry-Level)

Position Overview

We are seeking a detail-oriented and motivated Administrative Assistant to join our small tax CPA firm. We are located in downtown Frederick and our clients are a mix of small businesses, wealthy and middle-class workers and retirees, as well as trusts and estates.

This is an entry-level opportunity ideal for someone interested in accounting, finance, and professional services. This position offers hands-on exposure to tax preparation, client service, and office operations, with significant potential for learning, growth, and career advancement.

Key Responsibilities

• Answer phone calls and greet visitors in person
• Maintain and organize physical and digital client files
• Respond to simple queries and gather client information by email and phone
• Assist with invoicing and tracking client payments
• Perform scanning and basic data entry
• Monitor and restock office supplies as needed
• Assist with electronic filing and tracking the status of e-file submissions

Qualifications

• High school diploma or equivalent required; further education is a plus
• Strong attention to detail and organizational skills
• Integrity in handling confidential information
• Ability to communicate clearly
• Desire to learn
• Basic computer and typing proficiency

Work Schedule

• Full-time, generally 9 to 5, with an hour for lunch, Monday to Friday.

Compensation

• $41,600 per year
• Two weeks of paid vacation time per year
• Health insurance is fully covered

Application Instructions

To be considered for this position, please submit your resume along with a cover letter that tells us why you believe you would be a good fit for this role.